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Used by trainings

The Used by trainings tab shows which training materials rely on a controlled document as a source. This is the link that ties a document to the training content - and ultimately the training evidence - that was built on it. It is usually the first thing an auditor wants to see.

Who this is for

Administrators and quality owners tracing the impact of a document.

What the tab shows​

Open a document and select the Used by trainings tab. For each training that cites the document you see:

  • The training name.
  • The training version label.
  • Whether that training version is active.
  • The document version the training is anchored to.
  • An outdated badge when the training points at a version that is no longer the document's current version.
Screenshot pendingUsed by trainings tab listing dependent trainings, one marked outdated

When no training references the document yet, the tab tells you so and points you to link it as a source from a training's Sources step.

How a document anchors training content​

When an author builds a training, they select effective controlled documents as sources. Better Comply records the link to the exact document version that was the source, not just the document. That per-version link is what makes the dependency traceable: the training evidence can always be traced back to the specific version of the document it was built on.

To attach documents as sources, see the Training materials and authoring area.

The out-of-date signal​

A training is marked outdated when the document version it cites is no longer the document's current version - for example, the document moved from v1.0 to v1.1 but a training is still anchored to v1.0.

This is a prompt to review, not an automatic change. The training keeps citing the version it was approved against until someone deliberately updates and re-approves it. From an outdated row you can jump to the Quality review and audit area to act on it.

Why the link is to a version, not just a document

Anchoring training to a specific document version preserves traceability. If the document is later revised, the older training evidence still points at the exact version it relied on, and the outdated badge surfaces the gap so you can decide whether the training needs to be refreshed.

Why this matters for deletion​

Because trainings depend on specific document versions, a document that any training references cannot be deleted. Removing it would break the traceability between the training evidence and its source. Such a document must be made obsolete instead. See Deleting documents and the obsolete action in Lifecycle and approval.